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Welcome to the 2019 Council of International Neonatal Nurses Conference


Presentation and Poster Guidelines

If you are participating as either a speaker or poster presenter at the COINN2019 Meeting, please read through the information below. If you have any queries, please contact coinn2019@theconferencecompany.com

Registration

All presenting authors (oral and poster) must register and pay for the Meeting.  Meeting registration is now open. To register yourself, please click here.

In order to allow us to include your details in the printed Meeting Handbook, please note that you will need to have registered no later than Friday 22 March 2019.  Otherwise we regret that your presentation will have to be removed from the programme.

If you decide to withdraw your abstract, please advise us as soon as possible so that the programme can be adjusted accordingly.

Speakers

Presentations

  • Abstract presentations will be 15 minutes in duration. Question time for all sessions will be at the end of the session, if times allows.
  • PowerPoint Presentations should be made to the ratio of 16:9. This can be altered in page setup.
  • If you would like to use the COINN 2019 powerpoint template, please click here to download it.
  • At least 3 hours prior to your first session, please take your presentation on a USB stick to the Speakers' Preparation Room. The AV technicians will load it onto the Meeting PCs and return your USB stick.
  • Please take a few minutes to familiarise yourself with your session venue (details will be in the Meeting App and Website) and audio visual equipment at some stage before you are scheduled to speak.
  • Please be in your session venue at least 10 minutes prior to the start of your session and introduce yourself to your session chairperson.  

Disclosure of Conflicts of Interest:

Presenters must disclose to The Conference Company before the event is held the following potential conflicts of interest:

  • If you are a commercial organisation or are a member of an advisory committee or equivalent of a commercial organisation.
  • If you have received any payments, including gifts, grants honorariums or payments in kind, from a commercial organisation.
  • If you are employed by or hold investments in a pharmaceutical organisation medical devices company or communications firm.
  • Please use this template here for your Powerpoint Presentations

For commercial entities, such as private clinics or any other for-profit entity, a statement of disclosure should be made in advance of the session of the fact that the session is being hosted by a commercial entity and a statement that the intention of the session is not to promote products or solicit patient referrals in anyway.

Speaker Preparation & Opening Hours
The speakers preparation room will be located in the Canterbury Room on Level 5 of the SkyCity Convention centre and will be open during the following hours:


Sunday 5th May              0800 – 1700hrs
Monday 6th May             0700 – 1600hrs
Tuesday 7th May            0630 – 1600hrs
Wednesday 8th May      0630 – 1200hrs

Poster Presenters

  • Each poster is limited in size to A0 Portrait, this is 841mm (wide) x 1189mm (high). Nothing larger can be accommodated.
  • Poster boards will be Velcro compatible. Please bring the hook side of Velcro with you to attach your poster to the board.
  • Posters will be on display from the Sunday evening Welcome Reception, until the end of sessions on Wednesday. (You are requested to hang your poster by 1700hrs on Sunday 5 May, in time for the Welcome Reception)  You will be expected to stand by your poster for more in-depth discussion with conference participants during afternoon tea time on Monday 6th May and Tuesday 7th May.
  • The poster should be self-explanatory, so that you are free to supplement and discuss particular points raised by viewers. Remember that your material / illustrations will be viewed from distances of one meter or more.  Lettering should be as large as possible and preferably in bold type.
  • SIMPLICITY is the key:
    • brief captions
    • tables that are few in number but clear
    • succinct text


Guide for Preparation of Posters

1. INITIAL SKETCH. Plan your poster early.  Focus your attention on a few key points.  Try various styles of data presentation to achieve clarity and simplicity.  Does the use of colour help?  What needs to be expressed in words?

2. ROUGH LAYOUT. Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster.  Ideally, the rough layout should be full size.  Draw rough graphs and tables.  This will give you an idea of proportions and balance.

3. FINAL LAYOUT. The artwork is complete.  The text and tables are typed but not necessarily enlarged to full size.  Now ask - "Is the message clear?  Do the important points stand out?  Is there a balance between words and illustrations?  Is the pathway through the poster clear?"

4. BALANCE. The figures and tables ought to cover slightly more than 50% of the poster area.  If you have only a few illustrations, make them large.  Do not omit text, but keep it brief.  The poster should be understandable without oral explanation.

5. TYPOGRAPHY. Avoid abbreviations, acronyms and jargon.  Use a consistent type-style throughout.  Use large type, for example HELVETICA.  A 22mm x 30mm sheet photo statically enlarged 50% makes text readable from 1.5 metres.

6. MOVEMENT. The movement (pathway) of the eye over the poster ought to be natural (down columns and along rows).  Size attracts attention.  Arrows, hands, numbers and symbols can clarify sequence.

7. SIMPLICITY. Do not overload the poster.  More material may mean less communication.  Ask yourself, what do I want the viewer to remember?